Getting Started

Contact us: getting started

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall

Amy Cooper (formerly Amy Stander)
Assistant Director of Proposal Development
102 Roudebush Hall


Generally speaking, there are five steps in the process of applying for external funding.

1. Identify a funding source that is a good match for your project.

  • Visit our "Finding funding" section for resources.
  • Become familiar with funding trends and timing cycles.
  • Contact Heather Johnston in OARS if you need assistance locating an appropriate funding opportunity.

2. Write the proposal.

  • Notify your OARS consultant of your intention to submit a proposal at least 10 working days prior to the funding agency's submission deadline by creating a new record in eSPA (see below).  You are encouraged to contact your OARS consultant much earlier than that when possible, especially if you haven't worked with OARS before.
  • Review the guidelines in the RFP carefully; if necessary, contact your OARS consultant for help interpreting the guidelines.
  • Contact your OARS consultant if you have any questions about Miami or agency procedures.
  • Contact Research Compliance staff if you have any questions about research compliance requirements.
  • Consider contacting the program officer or other agency contact to inquire whether your project is a good fit for their program.
  • Visit for data management plan guidance and examples.
  • Visit our "Grant writing resources" page for proposal writing resources.
  • Visit our "Proposal preparation resources" section for standard data and language often included in proposals.

3. Draft the budget.

  • Think through your project carefully and identify what resources you will need to complete it.
  • Ask for what you actually need to complete the project — no more and no less.
  • Visit our "Budget resources" page for institutional information you may need to complete the budget, including fringe benefit and indirect cost rates.
  • Submit a draft of the budget to your OARS consultant, who will help you develop the final budget and budget justification.
  • Release the final approved budget to your OARS consultant in eSPA at least two working days prior to the funding agency's submission deadline.

4. Open a new record in eSPA.

  • At least ten working days prior to the funding agency's submission deadline, login to eSPA and create a new proposal record by:
    • Clicking on the Cayuse SP link;
    • Clicking on Start New Proposal in the Proposal Dashboard;
    • Filling in the requested information.

Visit our "eSPA" page for additional information and support.

5. Submit the proposal.

  • In eSPA, release the final proposal -- including an approved budget -- to your OARS consultant for final review at least two working days prior to the funding agency's submission deadline.

Post-award accounting is handled by the Grants & Contracts office.